The Stoke App
Last updated: 24 May 2018
1. About this policy
2. Your consent
We will only use and retain your personal data with your consent or other lawful basis. We ask for your consent on those occasions and in those places where we specify what we will use your personal data for.
3. Copyright notice
This document, and all content of our The Stoke App, website and sub-sites is Copyright© 2018 Keriomet S.L ALL RIGHTS RESERVED.
4. About us
5. Contacting us
6. Our commitment
We respect your right to privacy and we aim to ensure you have a trustworthy experience with us, including when using our app, websites or shops and booking with or through us. We understand that you care about how your personal data is used by us, and we want to share with you the policies and practices we’ve adopted. This way you can feel confident about how we handle your personal data.
7.1 Our Users
booking or enquiring about booking travel services with or through us; or
the recipients of any travel services booked with or through us (e.g. you are the passenger for a booking or booking enquiry made by someone else for you); or
customers or potential customers or recipients of travel services that can be booked with or through us.
7.3 When we are data processor only
7.4 Terms used in this policy
When we refer to “processing” of your personal data, this includes obtaining, recording, storing or holding your personal data, and anything we do with it, such as organizing, adapting or altering it, retrieving, consulting or using it, disclosing it or otherwise making it available to others, combining it with other data, and blocking, erasing or destroying it.
When we refer to “travel services” this covers all products and services which may be booked with or through us, such as accommodation, tours, transport and transfers (whether by air, coach, bus, train, ferry, taxi or other means), cruises, and charters, and it includes both
(1) all such products and services which we supply or operate ourselves (including where we sub-contract); and
(2) any such products and services provide by a third party which we book for you (acting as agent for you or that third party). Travel services also includes any services we or a third party provide in association with travel, such as obtaining visas, foreign exchange, and providing local representatives and support.
8. What types of personal data we may process
This section summarizes the types of personal data about you that we process:
8.1 Data concerning you as an individual
We may collect the following:
proofs of identity, copies of passports, driving licences
Credit card and other payment details, and financial information,
health information relevant to your planned travel and travel insurances held,
any other information provided to us by or in relation to you which concern you as an individual.
8.2 Enquiry and Booking information
Information concerning enquiries and bookings made with or through us for travel services, including where you are making the enquiry or booking or are the recipient of the travel services to which the enquiry or booking relates. This information may include:
records of enquiries and searches for holiday and travel products made by or on your behalf,
needs and other data relevant to your enquiry;
details of results, quotes, proposals, estimates and other information given in response to enquiries;
details of the holiday, accommodation, travel, and other travel services booked or enquired about;
details of the passengers travelling;
details of the provider of the travel services (e.g. tour operator);
dates and times of travel;
payment details (including card details);
passport information and visa information;
sensitive information such as health, medical, dietary, mobility, disability, or other requirements relevant to the service you are enquiring about or your contract with us.
8.3 Survey Information
Information collected or generated out of any surveys we conduct.
8.4 Competition Information
Information collected or generated out of any competitions or promotions we run.
8.5 Account and Registration Information
Information concerning any accounts, registrations, or memberships with us.
Correspondence, communications and messages, including between you and us, and between us and third parties, including relating to any booking or booking enquiry, or performance of any contract.
8.7 App and Website Usage Information
We may collect information about your visits to, browsing of, and use of our App, website, or other sub-sites unless your web browser blocks this. The range of data we collect will depend on how you interact with our digital platforms.
This information may include:
your IP address (a unique identifier allocated to your computer for your connection to the internet);
your computer device details (PC, tablet, smartphone, watch etc.);
the make and version of web browser (e.g. Internet Explorer, Firefox, Safari, Opera, Chrome) you are using;
your operating system (e.g. Windows, Windows Phone, OSX, iOS, Android, Linux etc);
your browser plug-ins;
any web-page you came from, identified as the referrer web page address by your web browser;
page response times;
pages and parts of pages you visit;
usage you make of our website, including enquiries and searches undertaken, and registrations for accounts, forums etc.;
services and products you viewed;
length of visit to digital platform and pages;
page interaction information (such as scrolling, keys pressed, mouse clicks, touches, and mouse-overs).
This information may also include:
data inputted into forms and fields;
registrations for any accounts,
newsletters or other features of our site;
usernames and passwords,
log-in / out history, and settings;
actions taken within any account or other registration, including view and update and changes to settings; and posts to any forum, feedback, review or other social functionality on our digital platform.
8.8 Cookie Notice
What are Cookies?
What Cookies do we use?
There are different types of cookies. They all work in the same way, but have minor differences and we may use the following:
Session cookies last only for the duration of your visit and are deleted when you close your browser. These facilitate various tasks such as allowing a digital platform to identify that a user of a particular device is navigating from page to page, supporting digital platform security or basic functionality.
Persistent cookies last after you have closed your browser, and allow a digital platform to remember your actions and preferences. Sometimes persistent cookies are used by digital platforms to provide targeted advertising based upon the browsing history of the device.
We use persistent cookies to allow us to analyze customer visits to our site. These cookies help us to understand how customers arrive at and use our site so we can improve the overall service.
Strictly necessary cookies
These cookies are essential in order to enable you to move around the digital platform and use its features, and ensure the security of your experience. Without these cookies services you have asked for, such as applying for products and managing your accounts, cannot be provided. These cookies don’t gather information about you for the purposes of marketing.
These cookies collect information about how visitors use a web site, for instance which pages visitors go to most often, and if they get error messages from web pages. All information these cookies collect is only used to improve how a digital platform works, the user experience and to optimize our advertising. By using our digital platforms you agree that we can place these types of cookies on your device, however you can block these cookies using your browser settings.
These cookies allow the digital platform to remember choices you make (such as your username). The information these cookies collect is anonymized (i.e. it does not contain your name, address etc.) and they do not track your browsing activity across other digital platforms. By using our digital platforms you agree that we can place these types of cookies on your device, however you can block these cookies using your browser settings.
These cookies collect several pieces of information about your browsing habits. [They are usually placed by third party advertising networks]. They remember that you have visited a digital platform and this information is shared with other organizations such as media publishers. These organizations do this in order to provide you with targeted adverts more relevant to you and your interests.
8.9 How can I exercise choice regarding cookies and other types of online tracking?
Most web browsers allow some control to restrict or block cookies through the browser settings, however if you disable cookies you may find this affects your ability to use certain parts of our digital platform or services.
For more information about cookies visit https://www.aboutcookies.org.
9. How we collect or generate your personal data
This section sets out the ways in which we may collect or generate personal data concerning you.
9.1 Visiting our digital platforms
By visiting and using our digital platform you or your computer may provide personal data. This includes: information which is automatically provided by your browser to our servers; information record on our web servers about your interaction with our digital platform and pages viewed; information we capture or place on your computer or generate using cookies or other technologies on our digital platform; and information you input into forms and fields on our digital platform.
9.2 Data you provide
Your personal data will include data you provide (or later amend), whether:
from correspondence with you
verbally to us over the phone or in person
by filling in any field or form on a digital platform
by filling in any printed form we provide you with
from documents you provide use with
from updates to any information you provide to us from time to time.
This includes when you:
register or subscribe for any service
make an enquiry or booking for a trip or other travel services whether in person, by phone, through our digital platform or otherwise
send us your comments or suggestions
subscribe to any newsletter or other publication
and request sales and advertising information, including brochures.
9.3 Data obtained from third parties
We may obtain personal data concerning you from third parties, including from:
providers of any holidays, accommodation, other travel services which are enquired about or booked, and their intermediaries
9.4 Data generated by us
We and any suppliers or sub-contractors working for us may generate personal data relating to you, including:
in connection with responding to and dealing with any enquiry, booking or complaint
in performing any booking or other contract with you
through the analysis of your personal data
data gained from your use of our digital platform
10. What do we use your personal data for?
This section sets out the uses which we make of your personal data and the legal basis on which we rely to do this.
10.1 Operate our digital platform
To operate and provide the search, booking, accounts, review, forums and other services, facilities and functions of our digital platforms. This includes managing any accounts or registrations you have with our digital platforms and making changes to your settings and profile at your request.
10.2 Provide information and respond to enquiries
To provide information to you about our digital platform, systems and services, including to respond to booking enquiries and searches for trips and travel, and to keep you updated generally. This is done on the basis of our legitimate interests in ensuring our business is run efficiently.
10.3 Bookings and other contracts
To enable you to make bookings, and to fulfill, provide, perform, administer, manage, and enforce all bookings, orders, and other contracts which relate to you (including if you are a passenger in a booking made by someone else), and to process any transactions authorized or made with us which relate to you. This is done on the basis of our legitimate interests in ensuring our business is run efficiently.
To collect and make payments due and administer our accounts. This is necessary for the preparation of any contract between us.
10.5 Communication with customers
To communicate with you concerning any enquiries, bookings, travel services provided, problems and complaints, and to respond to any submissions, enquiries or requests from you. This is done on the basis of our legitimate interests in ensuring our business is run efficiently.
10.6 Record Keeping
To keep internal records and maintain reasonable archives, including concerning as to enquiries, bookings, contracts, travel services, and complaints. This is done on the basis of our legitimate interests in ensuring our business to run efficiently.
10.7 Manage and Improve our business
To analyze, audit, provide, operate, administer, maintain and improve our business, digital platform, systems, and services;
to carry out surveys and analyze the results
to run promotions and competitions
undertake product or customer research/development
to assist us in and help us to improve our sales
editorial, advertising and marketing processes
to carry out other business development and improvement activities
to provide training to our staff, sub-contractors and suppliers.
For example, we may use your personal data to help us profile how our customers generally are using our digital platforms and booking travel services with (or through) us. We may also use this information to ascertain interests so that we can better tailor our business offerings. This is done on the basis of our legitimate interests in ensuring our business to run efficiently.
To report aggregate information concerning usage of our digital platforms to our advertisers. We normally create anonymous statistical data about browsing actions and patterns, and do not identify any individual.
10.9 Anything you have specifically consented to
For any purpose which we have obtained your consent to. We will do this only where you have a choice whether to consent or not, you have control over that data and you have had to take an affirmative step to give consent on an informed basis.
10.10 Consequences of Not Providing your Data
You are not obligated to provide your personal information, however, where the information is required for us to provide you with our services/deliver your products, we may not be able to offer some/all our services without it.
11. Period for retaining your data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
12. Use of your personal data for direct marketing
We do not use or disclose your personal data for direct marketing purposes unless:
we have obtained your consent to this, such as through an opt-in box on any form or digital platform of ours
you have made a booking with us and there is a legitimate interest to do is
In addition to data protection law if we use your personal information for direct marketing purposes we may also be subject to additional rules that regulate direct marketing. The term “direct marketing” essentially means direct marketing material or advertising at a particular individual.
12.1 Direct marketing by us
We will use your personal data to send you marketing information (including adverts and details of promotions) about travel services:
(a) offered by us
(b) which can be booked with third parties through us
Where applicable we will only send you marketing information about the categories of travel services you have selected. Also, we will only contact you in the manner you agreed to (e.g. by email).
12.2 Withdrawing from Direct Marketing
You are free to stop receiving marketing information from us at any time by contacting us as detailed in this privacy notice or by following the instructions set out in our marketing communications. If you email us to withdraw your consent, it would be helpful if you could insert the word “Unsubscribe” as the subject heading.”
When you elect to stop receiving marketing information we will, from that point onwards, not share you information further with any other third parties.
You are also free, at any time, to notify any third party to whom we have previously passed your contact details to, that you no longer wish to receive marketing communications from them.
13. Disclosure of your personal data
We transfer your personal data to third parties in the following circumstances:
13.1 Credit Checks etc.
We may disclose your personal data to third parties (including intermediaries) as necessary to carry out any checks regarding your financial standing. The identities of these parties may change from time to time. They may include credit reference agencies and other companies for use in credit decisions, for fraud prevention and to pursue debtors.
13.2 Bookings and performance of contracts
We disclose your personal data to third parties (including intermediaries) as necessary to deal with any booking enquiry being made by or for you, to make any booking requested by or for you, to perform and administer any booking for you or other contract with or in respect of you. This may include;
to collect payments to be made by you,
to investigate and respond to complaints, and
to enforce any booking or other contract with you.
Such third parties may include any suppliers or sub-contractors and their agents (e.g. airlines, coach, ferry or train companies, hoteliers, hire companies, cruise companies, tour operators etc.). The identities of these parties may change from time to time and are engaged so we can provide our services to you.
13.3 Suppliers of travel and other services
We may disclose your personal data to any third party (e.g. supplier, contractor sub-contractor) we make any enquiries with concerning or engage or sub-contract to perform any booking or other contract, including to provide any travel, tour or other products or services we have agreed to provide to you in order to perform our contract with you.
We may disclose your personal data to any supplier with whom we make any enquiry concerning or book any travel or other products and services for you as agent (whether as agent for you, someone representing you, or the supplier), such as a tour operator. Details of any third party tour operators or other third parties who will be responsible for or supply you with the travel services booked or enquired about, may be obtained from us on request, and may be stated in any tour or other brochure provided by us.
13.4 Public forums etc.
13.5 Legal requirements
We may supply personal data to a government authority or regulator where required to:
comply with a legal requirement,
for the administration of justice,
for the purposes of customs, visas and immigration, or
where reasonably required to protect your vital interests or
enforce any booking or other contract.
We may disclose your personal data where otherwise required by or permitted by law.
13.6 Business Customers who are businesses (not individuals)
If you are a business or organization (“Business Customer”), and we are holding personal data of any authorised representative (such as an employee agent, employee, officer, owner, partner, or director), then we may disclose to them that personal data.
If a Business Customer is making a booking or booking enquiry on behalf of an individual, with that person’s authority, then we may disclose to our Business Customer that individual’s personal data as reasonably required in connection with such booking or enquiry, or the subsequent performance of or payment for any booking made.
13.7 Business acquirers
If our business is ever transferred to a third party, then your personal data will be transferred to the acquirer to enable them to continue our business.
14. How third parties will handle your personal data
Where we provide your personal data to a third party one of the following two circumstances will apply:
14.1 Processing on our behalf
14.2 Processing on their own account
15. Location of your personal data
We (and any affiliate, subcontractor or other person processing your personal data on our behalf) may transfer, store and otherwise process your personal data anywhere within the European Economic Area (“EEA”).
We will only send your personal data outside the EEA to companies either within our group or to parties with whom we have a contract. We ensure your personal data is protected by requiring all our group companies to follow the same rules when processing your personal data. This means within our group and for those other organisations with whom we have contracts we ensure that we have in place adequate safeguards in respect of such transfers outside the EEA. You can find out about what adequate safeguards these are by contacting us using the details provided in section 2 of this privacy notice.
16. Keeping your data secure
16.1 Our security measures
We take appropriate technical and organizational measures to secure your information and to protect it against unauthorized or unlawful use and accidental loss or destruction, including:
only sharing and providing access to your information to the minimum extent necessary, subject to confidentiality restrictions where appropriate, and on an anonymized basis wherever possible;
using secure servers to store your information;
verifying the identity of any individual who requests access to information prior to granting them access to information
using Secure Sockets Layer (SSL) and Transport Layer Security (TLS) software or other similar encryption technologies to encrypt your personal and payment transactions
Transmission of information over email is not secure, and if you submit any information to us over the internet by email you do so entirely at your own risk. We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by email.
16.2 Your security measures
For your own privacy protection, we encourage you to maintain anti-virus and other malware protection software on your computers and other devices, and to maintain your own measures to protect your personal data. Please do not include sensitive personal data in any e-mails you may send to us, including payment card information.
We also encourage you to be careful about who you give personal data to. We never contact you to ask you for sensitive personal data, such as payment card information, or sensitive personal data such as passport numbers or log-in details, and we will only ask you for such information in person or through our digital platform, or by telephone in connection with a booking you are making or have made. Please let us know if you someone purports to contact you in our name.
17. Your Rights
17.1 Access to your personal data
You may request us to tell you whether we are processing personal data about you, to tell you what personal data we are processing and for what purposes, and to provide you with a copy of your personal data that we hold.
The law does allow us, in certain cases to refuse your request, and we will advise you at the time if this is the case.
You have the right to have your personal data amended if it is inaccurate or incomplete.
17.3 A right to object
You have the right to object to the use of your personal information for direct marketing or where we use it on the basis that we say we have a legitimate interest in using it.
17.4 Deletion of Data inaccuracies
You have the right to have your personal information deleted or removed in certain circumstances and we may have the right in some cases to refuse to do so.
You have the right to obtain and re-use your personal information for your own use in certain circumstances.
17.6 Restrict Processing
You may prevent or suppress the processing of your personal information in certain circumstances.
17.7 Complaints to applicable authority
In addition to your rights above, it is open to you, if you have a complaint or concern, to seek assistance from a supervisory authority who has powers to compel us to comply with applicable laws and fine us for non-compliance. However, before you do so, we would hope that you will contact us first to discuss any complaint or concerns you have. You can contact us using the details provided in section 2 of this our privacy notice.
17.8 Right to withdraw your consent
You are free to withdraw your consent at any time. Please contact using the details outlined in Section 5 of this policy.
See also section 12.3 for details as to how to unsubscribe from our mailing lists.